Student Attendance & Engagement Monitoring

UK legislation relating to Points-Based Immigration requires all universities to monitor the engagement and attendance of their international students.

PG Monitoring Plan 2021-22

Introduction

On 28 August 2015, the University’s Curriculum and Student Progression Committee approved a new Tier 4 Student Attendance and Engagement Policy for 2015-16 session, to take effect from 31 August 2015:

Tier 4 Student Attendance and Engagement Policy

Compliance is not optional and is required in order to support the University’s Highly Trusted Sponsor Status for international students (and staff).  The data and the operational processes are liable to audit by UK Visas and Immigration.

However, it is the policy of the College of Arts, Humanities and Social Science to monitor the attendance and engagement of all students, as this provides a positive opportunity to identify and help those who might be having problems of one kind or another, or who might need more support.

This monitoring plan outlines the procedures for monitoring student engagement in the School of Economics from September 2021, in line with the revised policy and instruction from Head of College, and supersedes any previous departmental procedures.

Key Points

From the beginning of academic year 2014/15, Head of College has instructed that every School in CAHSS is required to record attendance at all UG and PGT classes/small teaching events for all students. Student Systems have created an Engagement Tab in EUCLID for uploading and recording student engagement data, and have rolled out an app (for use on a Desktop, laptop, tablet, or smartphone) for recording and automatically uploading engagement records in classes.

In addition to class attendance, Schools are required to record further measures of engagement for all UG, PGT and PGR students.  These may be in the form of meetings with Personal Tutors/Supervisors, submission of coursework/attendance of mid-term examinations, or other programme milestones.  It is has been a requirement within CAHSS since the start of 2014/15 that these must be recorded in EUCLID for all students. 

Compliance with the requirements will require engagement from academic and administrative colleagues, please see the procedures outlined below.

Postgraduate Engagement – School Events

Teaching event engagement will be entered onto the engagement tab of student records by teaching and administrative staff during classes listed in the table below:


Course
 


Course Occurrence
 


Teaching Event
 


Event Occurrence
 


ECNM11002 Mathematics, Statistics and Econometrics
 


Semester 1
 


Tutorials
 


Weekly
 


ECNM11043 Econometrics 1
 


Semester 1
 


Tutorials
 


Weekly
 


ECNM11024 Macroeconomics 1
 


Semester 1
 


Tutorials
 


Weekly
 


ECNM11023 Microeconomics 1
 


Semester 1
 


Tutorials
 


Weekly
 


ECNM11050 Econometrics 2
 


Semester 2, Blk3
 


Tutorials
 


Weekly
 


ECNM11022 Macroeconomics 2
 


Semester 2, Blk3
 


Tutorials
 


Weekly
 


ECNM11025 Microeconomics 2
 


Semester 2, Blk3
 


Tutorials
 


Weekly
 


ECNM11048 Advanced Microeconometrics
 


Semester 2, Blk4
 


Lectures
 


Weekly
 


ECNM11049 Advanced Time Series Econometrics
 


Semester 2, Blk4
 


Lectures
 


Weekly
 


ECNM11005 Advanced Topics in Macroeconomics
 


Semester 2, Blk4
 


Lectures
 


Weekly
 


ECNM11006 Advanced Topics in Microeconomics
 


Semester 2, Blk4
 


Lectures
 


Weekly
 


ECNM11031 Asset Pricing
 


Semester 2, Blk4
 


Lectures
 


Weekly
 


ECNM11060 Bayesian Econometrics
 


Semester 2, Blk4
 


Lectures
 


Weekly
 


ECNM11032 Corporate Finance
 


Semester 2, Blk4
 


Lectures
 


Weekly
 


ECNM11008 Development and Methodology of Economic
Thought
 


Semester 2, Blk4
 


Lectures
 


Weekly
 


ECNM11030 Development Economics
 


Semester 2, Blk4
 


Lectures
 


Weekly
 


ECNM110 Economic Policy
 


Semester 2, Blk4
 


Lectures
 


Weekly
 


ECNM11009 Economics of Labour Markets
 


Semester 2, Blk4
 


Lectures
 


Weekly
 


ECNM11028 Environmental and Natural Resource Economics
 


Semester 2, Blk4
 


Lectures
 


Weekly
 


ECNM11053 Experimental Economics and Finance
 


Semester 2, Blk4
 


Lectures
 


Weekly
 


ECNM11013 Health Economics
 


Semester 2, Blk4
 


Lectures
 


Weekly
 


ECNM11014 Industrial Organisation
 


Semester 2, Blk4
 


Lectures
 


Weekly
 


ECNM11015 International Money and Finance
 


Semester 2, Blk4
 


Lectures
 


Weekly
 


ECNM11016 International Trade
 


Semester 2, Blk4
 


Lectures
 


Weekly
 


ECNM11041 Topics in Economic History
 


Semester 2, Blk4
 


Lectures
 


Weekly
 

Postgraduate Monitored Assessment Events

Assessment engagement* will be entered onto the engagement tab student records by the relevant course secretary, in the days following the assessment due date/class exam date. All assessment deadlines/class exam dates will be published in the key date’s document.

*This does not include examinations held within centrally arranged exam diets, which will be recorded by Student Administration.

Tier 4 Contact Points Recorded by School of Economics

Tier 4 students are required to meet 12 monitored contact points in each academic year. The table below outlines how contact points are distributed.


Week
 


Engagement Point
 


Define the contact point type
(point 9 of the UoE Tier Policy)
 


Description
 


Timeline
 


Who falicitaties the point being recorded
 


Welcome Week
 


1
 


Engagement
 


Matriculation
 


September
 


Student Administration
 


Week 2
 


2
 


Engagement
 


Class Exams
 


September
 


Postgraduate Office
 


Week 6
 


3
 


Attendance
 


Personal Tutor Meeting
 


October
 


Postgraduate Office
 



 


4
 


Attendance
 


Attendance at Tutorial
 


February
 


Postgraduate Office
 


Exam Week 3
 


5
 


Engagement
 


Class Exams
 


December
 


Postgraduate Office
 


Week 0
 


6
 


Attendance
 


SGPE Residential Conference Attendance and Presentation
 


January
 


Postgraduate Office
 


Week 4
 


7
 


Attendance
 


Attendance at Tutorial
 


February
 


Postgraduate Office
 


Week 9
 


8
 


Engagement
 


Econometrics Project Submission
 


March
 


Postgraduate Office
 


Vac Week 1
 


9
 


Attendance
 


Pre-Exam Tutorial
 


April
 


Postgraduate Office
 



 


10
 


Engagement
 


Dissertation Lecture
 


June
 


Postgraduate Office
 



 


11
 


Engagement
 


Programme Questionnaire
 


July
 


Postgraduate Office
 



 


12
 


Engagement
 


Dissertation Submission
 


August
 


Postgraduate Office
 

Postgraduate Monitoring Procedures

Process to identify cases of non-engagement

  • Key staff members will review the attendance records provided by Student Administration and the engagement records input by Schools on a regular basis, looking for exceptions to regular engagement, to identify students who may be experiencing problems.
  • BI reports, which feed from the EUCLID Engagement data tab, will be checked a minimum of every 2 weeks, to identify students with gaps emerging in attendance and engagement. The School will use BI suite to pull exception reports showing students with no engagement for 2 weeks, and begin by investigating these.
  • The School will follow up on any records of non-attendance provided to them by Student Administration (for instance, failure to attend a census, failure to confirm attendance, or absence from an entire exam diet), as well as on a lapse of engagement in School events.

Procedures for investigation and escalation cases of non-engagement


Escalation Stage
 


Trigger
 


Action
 


Timescale
 


Stage 1
 


Unsatisfactory engagement 
(lapse of engagement activity 2 weeks)
 


Informal warning email sent to student.
Escalation event 1 created.
 


Student is given 1 week to respond
 


Stage 2
 


No response from student
(still no record of engagement activity during 3 week period)
 


Formal written warning sent to student, copied to Deputy Tier 4
Contact Officer.
Escalation event 2 created.
 


A further 1 week is given for investigation and before escalation to
stage 3
 


Stage 3
 


No response from student
(still no record of engagement activity during 4 week period)
 


Entire attendance and engagement record is checked, together with any
information available from Personal Tutor. Student is summoned to an
immediate meeting with Senior Tutor.
Escalation event 3 is created.
 


A further 1 week is given for investigation/to hold a meeting with the
student before escalation to stage 4
 


Stage 4
 


No response from student/did not attend meeting with Senior Tutor
(still no record of engagement activity during 5 week period)
 


Case referred to College.
Escalation event 4 is created.